Vendor Application | Summer Session

VENDOR AGREEMENT

Definitions:

1. Krum Community Market ("KCM"): The organization responsible for directing and coordinating the Event.

2. 50 West Krum ("50 West"): The facility being used for the Event.

3. Guests ("Guests"): Anyone attending or working the Event.

4. Event ("Event"): The period of occupancy of the Facility.

5. Vendors ("Vendors"): Any person or company that supplies any service at the Event.

Vendor Fee: Each Vendor is required to pay a Vendor Fee to participate in Krum Community Market (KCM). If your preferred location is unavailable at the time of your application, we will notify you promptly so you can choose an alternative option. The fees are as follows: 

• $195.00 (3 Markets) - Indoor Spot (10w x 8d) *NO Tents Allowed

• $115.00 (3 Markets)- Outdoor Spot (10x10) *10x10 Tent REQUIRED

• There will be an additional charge of $60.00 (3 Markets) for Vendors requiring access to electricity.

• THERE ARE NO FOOD TRUCKS ALLOWED

Vendor Spot Allocation Policy:  All vendor spots are toughly evaluated and considered. Applications will be processed in the order they are received. Upon approval, an invoice will be issued to the applicant. Vendors must complete payment within 72 hours of receiving the invoice. Failure to make payment within this timeframe will result in the loss of the reserved spot. Vendors who do not pay within the 72-hour window will have to reapply. There are a limited number of spots per vendor category.

Vendor Approval: KCM reserves the right to approve or deny any application without providing justification or guaranteeing participation.

Liability: Vendors agree to assume full responsibility for the conduct of their staff and for any charges or damages that may be incurred. KCM accepts no liability and is not responsible for any personal injury, property damage, or loss of products incurred during the Event.

Set-Up and Tear Down: Vendors are responsible for providing their own tables, 10' x 10' tents (tent covering is required for OUTSIDE VENDORS ONLY), linens, chairs, and any other necessary equipment. Vendors must come self-contained. Vendors can begin setting up as early as 2.5 hours prior to the start time of the Event. Vendors are required to be fully set up in their booths 30 minutes prior to the start of the Event. Vendors agree not to tear down and load out until after the closing time of the Event. There will be no on-site storage available to Vendors. Vendors are responsible for cleaning up after themselves to restore the area to its pre-used condition. KCM will not assume any liability associated with Vendors’ products, services, personnel, or equipment. Vendors must adhere to these times, and failure to do so may result in exclusion from future events.

Set-Up Times:

Saturday, May 10th |  6:30 AM - 8:30 AM

Saturday, June 14th |  6:30 AM - 8:30 AM

Saturday, July 12th |  6:30 AM - 8:30 AM

Krum Community Market Summer Session Schedules (9am-1pm):

• Gates Open to Vendors: 6:30 AM

• Vendor's Turn-in Giveaway Items: 8:30 AM

• Vendor's Fully Set Up: 8:30 AM

• Gates Open to Customers: 9:00 AM

• Market Closes: 1:00 PM (Vendors are NOT allowed to pack up before 1:00PM - Vendors who pack before market close may be eliminated from further participation)

• Vendors Packed Up & Gone: 2:00 PM

Outdoor Vendors: Vendors must be prepared for inclement weather conditions. KCM does not guarantee shelter and is not responsible for damages or personal injuries caused by inclement weather. Vendors are permitted to bring battery-powered space heaters (NO OPEN FLAMES) and are responsible for ensuring that all necessary safety precautions are taken when handling fire hazard materials.

Indoor Vendor Policy: Tents, large backdrops, and/or overhead displays are not permitted indoors. If you require a tent for your setup, please contact Krum Community Market to discuss the possibility of an exception. Any tents set up without prior approval will need to be taken down. REMINDER, indoor vendors have a 8x10 space, you will be required to set up inside the space provided.

Compliance with Laws: Vendors shall comply with all Federal, State, and Local laws, including ordinances of Denton County with respect to their utilization of the Facility. All rules, regulations, and requirements of police and fire departments shall be observed. It is the responsibility of the Vendor to determine the applicable laws, rules, regulations, and requirements. Should any violation occur, the Vendor assumes all responsibility for correcting or removing such violation and agrees to pay any citations, tickets, penalties, or fees associated with said violation.

Local Guidelines and Regulations: Please note that the Krum Community Market is not legally or personally responsible for any permitting, regulations, or guidelines set forth by the City of Krum. We do not provide specific guidance on these matters. It is the sole responsibility of each vendor to ensure they are fully compliant with all local requirements. If you have any questions or concerns regarding permitting, regulations, or guidelines, we strongly recommend contacting the City of Krum directly at 940-482-3491 or visiting their website at cityofkrum.com.

Vendor Application Notice: Krum Community Market (KCM) reserves the right to make any necessary changes to this Vendor Application Form without notification of applicants.

Business Information and Marketing: Krum Community Market (KCM) reserves the right to use or not use the information provided about your company to market on social media platforms (i.e. Facebook, Instagram, X, TikTok, and other marketing platforms).

Adherence to Terms and Conditions: Krum Community Market (KCM) reserves the right to immediately remove Vendors who do not follow our terms and conditions.

Pets and Licensed Service Animals:  Leashed pets are welcome on the 50 West grounds. Please ensure you pick up after your pet—failure to do so may result in exclusion from future markets.

Unapproved Items: At Krum Community Market, we strive to create a fair and balanced marketplace for all our vendors and customers. To maintain this balance and ensure a diverse selection of products, we have established guidelines regarding the types of items each vendor can sell.

Vendors are expected to adhere to their approved list of items to avoid overlapping with other vendors’ specialties. This helps to cut down on the number of different categories a single vendor can cover, ensuring that all vendors have an equal opportunity to showcase their unique offerings. By limiting the range of products each vendor can sell, we create a more organized and enjoyable experience for our customers, allowing them to easily navigate the market and find a variety of high-quality, specialized products.

If Vendors are found selling items outside of the approved list, we will not accept that Vendor’s application for the next market. if you have any questions or concerns about the approved/unapproved items and wish to withdraw your application, please let us know.

Cancellation Policy: Please note that once a vendor application is submitted and the vendor fee is paid, no refunds will be issued. This policy applies to all cancellations, regardless of the reason. We appreciate your understanding and commitment to participating in the Krum Community Market. Krum Community Market reserves the right to fill your spot with a substitute vendor in the event of your absence. Vendors acknowledge that a "No Call, No Show" will result in immediate removal from current and further market/session participation and replacement.

Indemnity: Vendors shall indemnify, defend, and hold harmless KCM and its officers, directors, employees, and agents from and against all liabilities, damages, claims, suits, and costs (including court costs and attorney’s fees) arising out of property damage or injury to or death of any person in connection with the Vendor's participation in the Event at the Facility, even if the claims arise from or are attributed to the concurrent negligence of any indemnified party. This indemnification applies to all activities of the Vendor and their guests, employees, contractors, sub-contractors, and agents in and around the Facility both during the Event, during set-up, or tear down of the Event.

KCM shall indemnify, defend, and hold harmless the Vendor and its officers, directors, employees, and agents from and against all liabilities, damages, claims, suits, and costs (including court costs and attorney’s fees) arising out of property damage or injury to or death of any person in connection with KCM’s Event at the Facility, even if the claims arise from and are attributed to the concurrent negligence of any indemnified party. This indemnification applies to all activities of KCM and their employees, vendors, contractors, sub-contractors, and agents in and around the Facility both during the Event, during set-up, or tear down of the Event.

Vendor Placement Policy: No vendor will be allowed to move once the blueprint has been set at the beginning of the session. Vendors are not permitted to relocate their assigned space under any circumstances unless deemed absolutely necessary by KCM and approved by KCM staff.

Media Consent: By participating in KCM, Vendors agree to allow their photos, products, and booth setups to be taken and published across various media platforms, including but not limited to social media, websites, and promotional materials. Vendors acknowledge that KCM has full rights to use these images for marketing and promotional purposes without compensation.